Bicycle Repair Shop Software for Bike Shops
BytePhase is bike repair shop software and bicycle shop software for professional bike mechanics, bike shops and bicycle repair stores. Check in every bike with its frame number and photos, get the estimate approved, fit parts from stock, bill at the counter and rent out e-bikes by the month. This bicycle repair shop software runs on the web and in native Android and iOS apps.
- Tickets for every bike type, e-bikes included
- Estimates the rider approves from a link
- E-bikes rented by the month with a deposit
- Email, SMS or WhatsApp in one tap
15-day free trial · 30-day money-back guarantee
“BytePhase is a future for repair shop management or the repair industry. They have crafted the UI very beautifully.”
Bike repair shop software from check-in to handover
Eight steps, one ticket. Bike service management in BytePhase keeps the tune-up, the estimate, the parts and the handover together, so bike maintenance and repair never depend on a paper tag.
- 1
Check in the bike
Customer, bike type, brand and model, the frame number typed or scanned, accessories and the fault. Walk-ins can fill the self check-in form themselves. - 2
Record its condition
Photos from the counter phone or a webcam, a pre-repair checklist and the customer’s signature on the job sheet. - 3
Estimate and approval
Send the quotation. The rider approves or rejects it from the link before you order a part, and the answer is saved with the time. - 4
Assign the mechanic
Pick who works on it and set the estimated delivery date. The mechanic is alerted and opens the job in the app. - 5
Fit the parts
Tubes, chains and brake pads come off stock and onto the bill. Waiting on an e-bike battery? Set your own status, such as Waiting for parts. - 6
Send out specialist work
A wheel build or a suspension service can go to a specialist with a delivery challan, and you follow it until the bike is back. - 7
Keep the rider updated
Each status change can go by email or SMS, or on WhatsApp in one tap, with a link to the job. - 8
Bill and hand over
Invoice from the job, record the payment, and confirm the handover with a 6-digit code.
Situations every bike workshop knows
Five moments where bicycle repair shop software saves a phone call, a lost part or an argument at pickup.
Saturday’s flat-tyre queue
Walk-ins fill the self check-in form while you work, and each bike gets its own ticket and job number. Self check-in“Is my bike ready?”
Track every bicycle repair by status and due date. The customer opens the link from their last update; at the counter, search by frame number, job number or mobile number. Repair trackingAn e-bike waits for a new battery
Set the status to Waiting for parts. The rider sees it on the tracking page, and the battery goes on the job when it arrives. InventoryA club drops off 10 bikes before an event
Add Bulk Repair Job creates one job per bike for one customer, and one bulk payment can settle the bills. Bulk paymentsA delivery rider needs an e-bike for the month
Rent it out with a monthly rent and a security deposit. The rent is added each cycle, and the contract turns Overdue if rent stays unpaid. Device rentalsBicycle repair shop ticketing system for tune-ups and overhauls
Electric bike repair shop software for batteries, motors and displays
Pick Bicycle Repair at sign-up and the E-Bike type arrives with its own services: battery diagnostics, motor service, display or controller replacement and software updates, next to basic and standard tune-ups, wheel truing and brake bleeds. As ebike repair shop management software it keeps condition photos, the checklist and the mechanic’s notes on one ticket, and service prices can differ by bike type, brand or model. See repair ticket management.
E-bike and bike shop POS, parts and billing
Tubes, chains, brake pads, e-bike batteries, chargers and display units carry a purchase price, a selling price, tax and a warranty. Fitted on a job, they come off stock and onto the bill, and parts at their low stock level are flagged in the list and on the dashboard. Sell lights, locks and helmets from the same inventory, and bill from the job or the point of sale.
Bike shop management software vs a notebook or a retail POS
| What you need to do | Notebook or spreadsheet | Retail POS | BytePhase |
|---|---|---|---|
| Find a bike by frame number, job number or the rider’s mobile | Page through the tag book | Sales records only | Search every ticket; warning when a frame number already has an open job |
| Prove the bike’s condition at check-in | A note on the tag | Not part of a sale | Photos, checklist and signature on the ticket |
| Get the rider’s OK on the estimate | A phone call | Not built for it | Quotation link; the answer is saved and the job moves on |
| Rent out e-bikes by the month | A deposit book | Not built for it | Rental contracts with monthly rent, deposits and overdue status |
| Sell stock and bill repairs | A cash book | Sells stock well | Counter sales and parts used on jobs from one stock list |
| Tell the rider the bike is ready | Call them | Marketing messages | Email, your own SMS or WhatsApp in one tap, with a tracking link |
Tune-ups, e-bike and suspension jobs
The bike maintenance jobs that fill a workshop’s week, and what BytePhase records for each.
Commuter tune-up
Basic, standard or a complete overhaul from the template, priced by bike type, with the parts used on the bill.E-bike battery diagnosis
Battery diagnostics as a service, Waiting for parts while the battery is on order, and the rider updated at each status.Suspension service
Fork or shock service in house, or sent to a specialist with a delivery challan and followed back.Kids’ bike safety check
A pre- and post-repair checklist on the ticket, and the parent’s signature on the job sheet.Your currency, your tax and the messages you already use
Price tune-ups and parts in your operating currency with your tax name and rate. Send updates by email, by SMS through your own provider, or on WhatsApp in one tap, and sync invoices to QuickBooks or Xero.
Getting your bike shop set up
Moving to new bicycle repair shop software should not mean typing everything in again.
- 1
Pick Bicycle Repair
The setup wizard loads mountain, road, e-bike, hybrid, BMX, kids, gravel and folding bikes, with tune-up and e-bike services and a pre-repair checklist. - 2
Bring your data across
Import customers, parts, staff and bike brands and models from a spreadsheet. Old tickets are not imported; open jobs are added as new jobs. - 3
Add your mechanics
Add your team and choose what each person can see and do. See permissions. - 4
Check in the first bike
Create the first ticket with its frame number and send the rider their first update. See the quick-start guide.
Bike repair shop software questions
It runs a bike workshop: it logs each bike with its frame number, tracks bike maintenance and repair jobs and the parts used, keeps the rider updated and bills at the counter. BytePhase is bike repair software for the web and native Android and iOS apps.
The price for your country is on the pricing page. You can start with a 15-day free trial, and you are covered by a 30-day money-back guarantee.
Yes. Each status change can go by email, by SMS through your own provider, or on WhatsApp in one tap. The message carries a link to the job.
Yes. E-Bike is its own bike type with its own services, such as battery diagnostics, motor service, display or controller replacement and software updates, each with its own price. The ebike repair shop software work and a regular tune-up still sit on the same kind of ticket, with photos and a checklist.
Pick Bicycle Repair in the setup wizard and the bike types, services and checklist are ready. Import customers, parts, staff and bike brands and models from Excel or CSV; jobs still open on paper are added as new jobs. Free training is available.
Yes. White label runs BytePhase on your own domain with your logo. For several locations, our team sets up branches with you.
Yes. List each e-bike with its serial number, monthly rent and security deposit, and make a contract for the rider. BytePhase adds the rent each cycle, tracks the deposit and marks the contract Overdue when rent stays unpaid.
Yes, native Android and iPhone apps with no per-device fee. Mechanics open their jobs, add photos and update the status from the stand. The app needs an internet connection.
Your data is encrypted (AES-256) in its own database and backed up daily, and you choose what each person can see. Support comes by 24/7 chat, email, support tickets and callbacks, with free training sessions.
Yes. Set your operating currency and your tax name and rate, whether sales tax, VAT or GST, and sync invoices to QuickBooks or Xero. BytePhase works in 8 languages.
Yes, for a repair-led bike shop. Sell tubes, tyres and accessories at the counter from the same stock your mechanics use, bill each repair from its job, and record cash or card payments. Bills carry your currency and your tax.
Try the bicycle repair shop software on your next tune-up
Check in your next bike with its frame number and photos, and send the rider their first update.
15-day free trial · 30-day money-back guarantee
Last updated: 30 October 2026